Renting the Overlook House:

Once you have decided to rent the Overlook House, you must fill out a contract and pay 1/2 of your rental amount and a fully refundable security/damage deposit of $250.00. We do not do any "holds" or "pendings" so all above steps must be followed to secure the date you wish. A $100 cleaning fee is added to your contract at time of booking but is not due until 30 days before your event.

The Overlook House is not set up for Credit Card transactions. Checks and Money Orders are accepted. Business rentals may be invoiced.

You must obtain a Certificate of Liability for the 24-hour period of the date of your rental. This Certificate of Liability must be in our hands 30 days before your event begins.

Insurance Requirements:

Renter must provide Certificate of Liability Insurance 30 days prior to the event. This insurance certificate must explicitly state the following conditions:

A. $1,000,000 Host Liquor Liability
B. $1,000,000 Bodily Injury Liability
C. $1,000,000 Property Damage Liability
D. The Friends of Overlook House, its owners, officers, agents, and employees must be named as additional insured for any claim or claims resulting from or growing out of the Renter or event.

You must have the balance of your contract, a copy of your Certificate of Liability, and cleaning fee to the event coordinator, or tour staff, 30 days prior to your event.

House Availability:

Your rental time includes set-up and breakdown of all decorations and furnishings, both those belonging to the Overlook House and your own items.

Rental chairs, tables, dishes, linens, etc. should be stacked on the patio and ready for the rental company to pick up no later than 9:00 a.m. the next morning. You must provide contact information for the Rental Company you use..

Rehearsals:

You will be allowed a free one-hour rehearsal time on either the Wednesday or Thursday evening before your wedding. Please contact the event coordinator for a scheduled time.

No food or beverages may be consumed inside the Overlook House the day of your rehearsal.

Anything inside the house that is moved during the rehearsal must be returned to its original place before the rehearsal time is over.

Set-Up/Decorations:

Renter's are allowed to decorate outdoors the day of their event. Access to the inside of the Overlook House is in accordance to when your rental time begins.

No fasteners/hoos are to be used to hang decorations inside the house. Only painter's tape maybe used.

All candles must be in holders or placed on mats to prevent wax from marring the surfaces upon which they are placed.

IMPORTANT: All tents/canopies must be weighted down by blocks/barrels or weights. Stakes are NOT allowed on the grounds due to the Overlook House irrigation system.

Tables, chairs and tents only on the grass areas. Barbecues, dance floors, tent heaters, coolers etc. are NOT allowed on the lawn. All equipment must be set-up in the backyard only.

Music:

Music is allowed outside and inside until 8:00 p.m.

There are outlets for sound equipment on the Overlook House cement patio area.

Responsibility for Cleanup:

You are responsible for replacing all of the furnishings of the Overlook House to their original positions and in their original condition.

All garbage must be removed from the house and disposed of in our trash bins.

Your $100 cleanup fee is due 30 days prior to your event.

Additional Cleaning Fees:

Dishes, Flatware, Punch Bowls, and Cups: $100
Chocolate Fountain: $25.00
Fireplace: $20.00
(To prevent a potential fire in the garbage bins, renters cannot take the ashes from the fireplace the day/night of their event. Note: Only Firelogs are permitted.)

ADA House Facilities:

We have wheelchair access to the house's main floor and grounds.

An ADA bathroom facility is on the main floor of the Overlook House.

Capacity:

Indoors for Winter events up to 75.

Outdoors for Spring, Summer, and early Fall events up to 150.

Tours:

We provide a Tour Night every Tuesday evening from 5:00 p.m. to 7:00 p.m., no appointment necessary.

The house is not staffed regularly for drop-in visits.

Furnishings cannot be moved nor items brought in and setup during tour night.

Cancellations:

All cancellations must be in writing.

Cancellations made within three (3) days of signing the Rental Agreement: All money paid is refunded less a $100.00 administrative charge.

Cancellations made more than 30 days prior to the event: The damage/security deposit and 50% of the rental fee are refunded. The remaining 50% of the rental fee is forfeited by Renter.

Cancellations made less than 30 days prior to the event: The entire rental fee is nonrefundable. If the damage/security deposit and cleaning fee have been paid in addition to the entire rental fee then those deposits will be refunded to the Renter.

The Overlook House may cancel rentals due to inclement weather, emergency conditions, or events beyond the control of the Friends of Overlook House. In case of cancellation initiated by the Overlook House, all rental and deposit monies will be refunded.

Your "contract" or "date" cannot be transferred to another renter.

Security Deposit Refund:

Your $250 security/damage deposit will be mailed back to you 30 days after your event. Barring any security/damage complications.

Summer/Fall (May/September):

Saturday Rentals (6 hours): $1,100
Friday/Sunday Rentals (6 hours): $800
Weekday Wedding Rentals (6 hours): $800

Additional hours @ $100 per hour.

Winter (October-April):

Saturday Rentals (6 hours): $550
Friday/Sunday Rentals (6 hours): $400
Weekday Wedding Rentals (6 hours): $400

Additional hours @ $75 per hour.

Weekday Business (Year Round):

Rate per hour: $37.50

All business/organization rentals require a $50 cleaning fee.

*All Rental Fees Subject to Change

Topics addressed in our Rental Agreement:

Use of Grounds
Set-Up and Breakdown
     Housekeeping
     Cleaning Fees
Security Deposit; Property Damage
     Security Deposit Refund
Indemnification
Personal and Abandoned Property
Cancellation
Insurance
Alcohol

Download a sample Rental Agreement:

OverlookHouse-rental.pdf (Coming Soon)

Download 30 Day checklist:

OverlookHouse-30daychecklist.pdf (Coming Soon)